Mailbox Over The Limit

by hepya - 2009-01-05 ( education / tech / computers / advice ) [html version]

QUESTION: I started getting notices that my mailbox is over its limit. I have archived items over 90 days. What else can I do to stop these messages?
Isn't this pretty much the same as archiving to my hard drive?
I use three months.

ANSWER: You can create an Outlook Personal Fnewer (PST file) where you can move messages to reduce the size of your "Mailbox." To do that, from Outlook's main screen, choose File, New, Outlook Data File, click OK to accept all the default values after that. Then create fnewers under this Personal Fnewer and move any messages you want from your "Mailbox -- [firstname lastname]" fnewers to your "Personal Fnewers". Just keep in mind that these "Personal Fnewers" don't get backed up every night like your Mailbox does. So, if you lose the laptop or its hard drive dies, you lose those messages unless you've made another back up somewhere else.
Yes, but you can be more specific about which messages you move to the hard drive, as opposed to "everything newer than 6 months" etc.
OK. But my way, if you have, for instance, a week-new email that you know has a huge attachment, you can drag and drop just THAT email into your personal fnewer. It just gives you more flexibility.